Explain Autotext And Autocorrect Features (PC T1 Q18)

AutoCorrect :-

AutoCorrect is best known for automatically fixing typos and spelling, and expanding acronyms into plain text. It can also be used to expand acronyms into formatted text or blocks of text. There are several AutoCorrect options you can set in Word (or Excel etc.):

• Capitalise the first letter of sentences, table cells, and names of days (Monday etc.)
• Change two capitals to one if you start a word with two capitals – "if YOu start a word" automatically becomes "if you start a word"
• You can also choose to automatically use suggestions from the spell checker

AutoCorrect uses a file for each language you use to store the AutoCorrect text items (eg MSO1033.acl), and the “active” AutoCorrect file is the one associated with the language at the cursor location in your document. The formatted items are stored in one language independent list in normal.dot (or normal.dotm).

Excel, Outlook, PowerPoint, and other Microsoft Office applications you have all share the same text AutoCorrect files (like MSO1033.acl which is US English). The formatted items in Normal.dot are only available to MS Word. Outlook uses NormalEmail.dot for its formatted AutoCorrect.

AutoText :-

• AutoText is also used for storing formatted blocks of text. 
• For both AutoCorrect and AutoText the formatted text can include quite complex formatting. In Office 2007 and 2010 acronyms can be associated with AutoText items and can be semi-automatically replaced by the AutoText item. 
• In Office 2007 and 2010 AutoText is part of a much bigger collection of components to build documents called “building blocks”.
• A key difference between AutoText and AutoCorrect is that AutoText items can stored in any template. 
• Normal.dot is the default location but you can create AutoText to go any template. This means you can keep job specific AutoText in templates for that task only.